MIDWEST REGION POLICIES & PROCEDURES
Age Groups & Distances for Midwest Region:
Below are the age divisions and distances set for the Midwest region. Age groups are established based on the player’s age on Sept. 1st for that coming year’s schedule.
(See Explanation Below)
Boys 15-19 6500-6700 yds
13-14 6500-6700 yds
12 & Under 5500-5800 yds
Girls 15-19 5500-5800 yds
14 & Under 5500-5800 yds
*(Explanation: For the 2012-2013 Summer, Fall, and Spring schedules the players age on September 1, 2012 will determine the players age group. Whatever that player’s age may be on September 1, 2012 will determine the age group for the Summer, Fall, and Spring schedules)
Withdrawal Procedure:
If you need to withdraw from an event, please contact the Tour staff as soon as possible so we may add another player from the waitlist. Please contact us via email, amartin@golfweekjuniortour.com.
In the body of the email, make sure to include the player’s full name, the name of the event(s) and the date of the event(s). Once this has been received by the staff, you will receive an email confirming your withdrawal.
If a player withdraws from an event more than 7 days before the event, they will have two options:
-transfer all of the credit towards another upcoming tournament with no fee
-or receive a refund of their registration with a $50 fee
If a player withdraws from an event inside 7 days before the event they will have two options:
-transfer all of the credit towards another upcoming tournament with a $50 fee
-or receive a refund of their registration with a $75 fee
Waitlist Policy:
GolfWeek Junior Tour members are accepted into events on a first come-first serve basis. If an event becomes oversubscribed we will form a waitlist. If spots become available, players will be moved to the active player roster based the order in which their registration was received.
No Show/No Card:
If a player does not show up for an event and has not made contact with the GJT staff prior to the event, it will be recorded. The same procedure will be taken if a player does not turn in his/her scorecard at the end of a round. If either of these events occurs twice, the player will be suspended from future GJT events. If a player chooses to withdraw during a round, please be respectful and inform a GJT staff member. If a staff member is informed, it will not be recorded as a No Card.
Pace of Play Policy:
The pace of play at our events is very important to us. To alleviate pace of play issues, please keep in mind the amount of time allotted for each hole:
-par 5: 18 minutes
-par 4: 15 minutes
-par 3: 12 minutes
At the start of every event, the starter will announce the amount of time you are allotted to play the course. If the first group plays longer than the allotted time, they will be considered “out of position.” For all of the groups following to be considered “out of position” they will have failed in two ways. First, they will have taken longer than the allotted time to play and an entire hole open ahead of them. We will notify a group when they are out of position and will give them a chance to regain their position. If a ruling or ball search has delayed the group and caused them to become “out of position”, the group will be expected to regain its position within two holes. If they fail to regain their position, they will be subject to penalty.
Penalties for being “out of position”:
1st violation: verbal warning
2nd violation: 1 stroke penalty
3rd violation: 2 stroke penalty
Additional violations: disqualification
Once we have realized that a group is “out of position”, monitoring will occur by a Rules Official or other GJT Staff Member. Each player is expected to play a shot in no longer than 40 seconds, excluding play on the putting green. Timing will begin once the player has reached his/her ball, it’s his/her time to play and there are no distractions. Determining yardages is considered as part of your shot and will be included in the timing.
Tie Breaks:
A tie for 1st place will be dealt with a by a sudden death playoff. Playoff holes will be decided by the committee prior to the event. Ties for any other place will be handled according to the scorecard playoff procedure.
Scorecard Playoff Procedure:
A winner will be decided by the lowest score on the last nine holes, (the last nine holes will be 10-18, even for a shotgun starting format). If a tie still exists after the last nine holes, then the winner will be decided by the last six holes. If a tie still exists, the winner will be decided by the last three holes. If a tie still exists, the winner will be decided by the last hole. If a tie still exists, the scorecard procedure will be applied to the first nine holes until a winner is decided.
Note: Our first priority is a sudden death playoff, but if for any reason, a sudden death playoff cannot occur, (inclement weather, course availability, etc) then we will resort to a scorecard playoff.
Tournament Registration & Tee-Times:
All tournament registration will take place online. Tournament registration for GolfWeek Junior Tour events will be accepted up until 5 days prior to the event. Tee times will be posted online 2 days prior to the event. If a waitlist is necessary, an email will be sent if/when a player has been accepted into an event.
Cell Phone Policy:
Use of cell phones by players, parents or spectators will not be permitted at any time during tournament play. IPOD and MP3 Players are not permitted. Violation of this policy results in disqualification.
Cart Policy:
Players are not allowed to rent motorized carts. There may be shuttle services provided at some events and players will be notified at the start if this applies to an event they are participating in. Pull carts are allowed as long as they are in compliance with the host course’s policy. Parents/Spectators may rent carts, if the course allows. Carts will be rented to parents/spectators on a 1st come 1st serve basis.
Weather Delay/Cancellation:
In the event of inclement weather, the GJT staff will sound one long air horn. At that point, play must stop immediately and shelter found. An event will only be cancelled if the players’ safety and well-being is threatened or if the course becomes unplayable.
Measuring Devices/Range Finders:
Measuring devices and range finders are allowed in all GolfWeek Junior Tour events.
Players must be aware of Rule 14-3 in regard to the use of a distance-measuring device. This means that in accordance with the local rule allowing for the use of measuring devices, those devices may measure or gauge distance only. The use of a distance-measuring device that is designed to gauge or measure other conditions that might affect a player’s play (e.g. gradient, wind speed, temperature, etc.) is not permitted regardless of whether such an additional function is used.